Privacy Notice
How the University of Nottingham processes your personal data
The University of Nottingham, University Park, Nottingham, NG7 2RD (0115 951 5151), is committed to protecting your personal data and informing you of your rights in relation to that data.
The University of Nottingham is registered as a Data Controller under the Data Protection Act 2018 (registration No. Z5654762).
One of the University’s responsibilities as a data controller is to be transparent in our processing of your personal data and to tell you about the different ways in which we collect and use your personal data. The University will process your personal data in accordance with the UK data protection legislation and this privacy notice is issued in accordance with the UK GDPR Articles 13 and 14.
We may update our Privacy Notices at any time. The current version of our Privacy Notice can be found below. We will notify you of any changes.
The Data Protection Officer
The University has appointed a Data Protection Officer. They can be contacted at: Data Protection Officer, B16 Lenton Hurst, University of Nottingham, University Park, Nottingham NG7 2RD, email: dpo@nottingham.ac.uk.
What information do we hold?
We hold a range of personal data about you, some of which you may provide to us directly and some of which we may receive from third parties. We will need to capture names and contact details for the purposes of collecting ethical consents to participate in the research. We are collecting gender identity and ethnicity for monitoring purposes. We will also collect interview responses, contributions to workshops and/ or field notes of home care delivery.
How do we use it and why?
We only process data for specified purposes and if it is justified in accordance with data protection law.
The Action Falls methodology helps older adults avoid falls and injuries. It finds out why someone might fall and suggests ways to help, like checking their medication and encouraging them to stay active. It was created to try and prevent falls in care homes and includes training for care home staff, a manual, and a checklist of what to look out for and what to do. Home care providers, local care groups, and older adults who live in the community think Action Falls could be useful too, to help reduce the number of falls in older adults who live at home. The University of Nottingham has identified that the programme could be particularly useful for older people who are supported by home care services.
The goal of this project is to develop ways to deliver and keep the programme running for older people supported by home care services. What data we collect from you and use will depend on how you are participating in the research. Additional information about how we are conducting the research is in the Participant Information Sheets that are provided prior to the commencement of data collection.
Non Participatory Observation
Researchers will observe you working and delivering care. The purpose of the research is not to assess or audit staff performance. We do not expect to report information about individuals back to managers at your organisation, except in the event that a safeguarding concern arises. The researcher will ask you for consent before they begin observing and stay somewhere out of the way and watch and complete field notes. No personal data on the person receiving care will be collected.
Semi-Structured Interviews
After collecting your consent to participate, you will complete an interview about falls management. We will record the audio of this interview for transcription, or take notes. With your permission we may use anonymous full quotes from you in our research outputs.
Co-design groups
You will participate in a stakeholder group of either older people who are supported by home care and their relatives, home care staff, or representatives of organisations involved in managing falls across home care. The meetings will involve discussion around adapting the Action Falls intervention. You will be asked to give your views based on your expertise and knowledge in this area. The discussions will be audio recorded and transcribed so that we can keep an accurate record of what was said. With your permission we may use anonymous full quotes from you in our research outputs.
The University of Nottingham is collaborating with the University of Lincoln and Nottingham University Hospitals NHS Trust to conduct the collection of data for this project. Other partners are involved in the work, but will not have access to personal data. A collaboration agreement is in place between all partners. Regardless of the capacity in which you participate, personal data collected will be stored on university secure filing systems and will not leave the university premises. Anonymous research data will be stored and may be used to support other research in the future and shared with other researchers including those working outside the University. The processing of your personal data is necessary for us to be able to undertake the research and adapt the Action Falls methodology for a home care setting.
The legal basis for this processing is ‘Public Task’.
We also process the following special category data about you: Racial or ethnic origin. The additional processing condition for this processing is ‘Processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes’. We are collecting ethnicity data so that we can conduct equalities monitoring. This data will not be stored with other data provided by you, but is collected solely for the purposes of creating high level monitoring statistics about who has participated in the study.
How long do we keep your data?
The University will only keep your personal data for as long as necessary to fulfil the purposes for which we collected it. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Most personal data involved in this study will be anonymised prior to publication. We retain copies of consent forms for the duration of the study and archive period.
Identifiable personal data is retained for a period of seven years after publication then securely destroyed.
Your rights as a data subject
You have a number of rights under UK GDPR. Further information about these rights and how to invoke them can be found on our website here: https://www.nottingham.ac.uk/utilities/privacy/privacy.aspx
Where can I get more information?
If you have any questions about this privacy notice or how your data is processed, please contact the Chief Investigator, Katie Robinson katie.robinson@nottingham.ac.uk
If you wish to download a copy of this privacy notice, please do so by following the link below: